RFQ/015/22-23

AWARDED

BIDDERS

Bid Title:	PROPOSAL ON SUPPLY & DELIVERY OF 2X HEAVY DUTY MACHINE FOR 8 MONTHS
Bid Ref. Number:	RFQ REF: 015-22-23

LOWEST BID PRICE:
Bidders:	R 132 480.00	NRG OFFICE SOLUTIONS CENTRAL
Bid Price (Rands):		132 480.00
		(incl. VAT)
RESPONSIVENESS:		YES

Preferential Points Allocation:
Price Points allocation	80.00	80.00
B-BBEE Points allocation	20.00	20.00
Total Preferential Points	100.00	100.00

BB-BEE LEVEL STATUS		LEVEL 1 BBBEE
PREPARED BY:	__________________

REMARKS

The total preferential points are 100.00 and are earned by NRG OFFICE SOLUTIONS which is therefore being awarded.

RFQ/015/22-23

REQUEST FOR QUOTATION

Quotations are hereby requested for the Rental of 2 X heavy – duty photocopier machines according to the specification below:

30 pages per minute copy / printing speed
Copy, scan, printing and faxing functions
50 page document feeder
Double side printing in A4 and A3 sizes
Fax function setup to existing Telkom line
Scanning to email and scan folder
1000 sheet booklet finisher
Document stapling function
Document punching function
Two x 550 page paper banks
Sorting and collating function
Colour and black/white printing, copying and scanning capability, with an estimated 6% print coverage
The duration of the project is 8 months

Technical Support Requirements:

Machine maintenance at required intervals
Reactive callouts on copier breakdown to office in Queenstown
Supply and delivery of colour / black and white toners as and when needed
Downtime management, and replacement of faulty equipment with stand – in / loan equipment to minimize productivity disruptions
The minimum qualifying score for functionality (pre-qualification) will be 70% overall, and bids that fail to achieve the minimum qualifying score will be disqualified.
Company experience (50points)
Process / methodology (50 points) = 100 points

Functionality criteria	Points allocation method	Maximum points available for award
COMPANY EXPERIENCE		50
The company has been operational for a minimum of 5 years (copy of co.reg documents required for award of points)	· < 5 years = 5 points · =>5 years = 10 points	10
The company has worked on similar contracts of similar size capacity machines	10 points awarded per similar contract, at a maximum of 3 contracts	30
The company has worked on similar contracts in the supply of paper and printing ink / toner.	5 points awarded per similar contract at a maximum of 2 contracts,	10
METHODOLOGY / PROCESS – how the project will be implemented!		50
Company locality - Company based in the Eastern Cape - Company based in the Chris Hani District - Outside Eastern Cape (Certificate of rates and taxes issued by the relevant municipality, or copy of lease agreement as proof of locality)	· EC = 5 points · CHD = 10 points · OEC = NIL	10
Graphical information / product brochure on the proposed machine to be provided, with a list of the functionality the machine offers	Maximum of 4 functions of machine at 5 points each.	20
Detailed information on how the bidder will provide a quality service to CHDA over the 8 months period, covering the following key aspects: 1) How the transition from the existing equipment to new equipment can be done so that there is minimal disruption to business activities and connectivity (4 points) 2) How the bidder will ensure that there is no disruption to agency activities should the machine break down, or encounter network / printing problems - i.e minimize downtime (4 points) 3) How the bidder will ensure that all users are able to operate the new equipment efficiently and safely for optimized performance (2 points) 4) How the bidder will ensure that the agency is prioritized in terms of technical callouts and emergency assistance given the remote locality of Queenstown (6 points) 5) How the bidder will approach the supply of paper and other print cartridges to ensure agency is not caught without these items. (2 points) 6) How the bidder will approach the allocation of toner for the rental machine, as well as the billing process for usage (2 points)	Per submission	20

________________________________________________________________________________________________________

The closing date and time for the submission of quotations is Friday, 28 October 2022 @12hoo

Proposals/quotations must be emailed to kwanele@chda.org.za & linda@chda.org.za

Suppliers must take particular note of the following:

COMPULSORY SUBMISSION DOCUMENTS, EVEN IF THEY WERE SUBMITTED BEFORE;
Service provider must have diesel mechanic certificate
Submit a copy of the National Treasury Central Supplier Database (CSD) registration summary report.
Service providers should also complete & submit the MBD 4 form to declare the interest of the Directors of the Company.
Submit the valid B-BBEE certificate
Submit a valid Tax Clearance Certificate /Pin
If a supplier is not a VAT vendor, VAT must not be included, otherwise all the prices must include VAT.

Evaluation criteria (Only applicable to quotations equal to/ above R 30 000.00)