RFQ/004/21-22

AWARD

BIDDERS:


Bid Title:	PROVISION OF COPIER RENTAL SERVICES AND PRINTING CONSUMABLES FOR A PERIOD OF 1 YEAR
Bid Ref. Number:	RFQ REF: 004/21-22

LOWEST BID PRICE:	R 196 560.00
Bidders:		NRG OFFICE SOLUTIONS PTY LTD
Bid Price (Rands):		196 560.00
		(incl. VAT)
RESPONSIVENESS:		YES

Preferential Points Allocation:
Price Points allocation	80.00	80.00
B-BBEE Points allocation	20.00	20.00
Total Preferential Points	100.00	89.00

BB-BEE LEVEL STATUS		LEVEL 2 BBBEE

The total preferential points are 89.00 and are earned by NRG OFFICE SOLUTIONS CENTRAL PTY LTD and awarded the order.

RFQ/004/21-22

REQUEST FOR QUOTATION

Quotations are hereby requested for the Provision of Copier Rental Services and Printing Consumables for a period of 1year (12 months)

According to specification/TOR below:

Rental of 2 X heavy – duty photocopier machines (top and bottom floor copiers) to the CHDA for 12 months, with the following minimum functionality / capabilities:

30 pages per minute copy / printing speed
Copy, scan, printing and faxing functions
50 page document feeder
Double side printing in A4 and A3 sizes
Fax function setup to existing Telkom line
Scanning to email and scan folder
1000 sheet booklet finisher
Document stapling function
Document punching function.
Two x 550 page paper banks
Sorting and collating function
Colour and black/white printing, copying and scanning capability, with an estimated 6% print coverage.

Technical Support Requirements:

Machine maintenance at required intervals.
Reactive callouts on copier breakdown to office in Queenstown
Supply and delivery of colour / black and white toners as and when needed.
Downtime management, and replacement of faulty equipment with stand – in / loan equipment to minimize productivity disruptions.

A minimum qualifying score for functionality (pre-qualification) will be 70% overall, and bids that fail to achieve the minimum qualifying score will not proceed to 80/20 Valuation Criteria for Price and BBBEE.

Company experience (50points)
Process / methodology (50 points)
Total Points 100 points

Functionality criteria	Points allocation method	Maximum points available for award
COMPANY EXPERIENCE		50
The company has been operational for a minimum of 5 years (copy of co.reg documents required for award of points)	· < 5 years = 5 points · =>5 years = 10 points	10
The company has worked on similar contracts of similar size capacity machines (tables provided must be completed for award of points, with copy of service contracts and contactable reference)	Maximum of 3 projects, at 10 points awarded per project	30
The company has worked on similar contracts in the supply of paper and printing ink / toner (tables provided must be completed for award of points)	Maximum of 2 projects, at 5 points awarded per project	10
METHODOLOGY / PROCESS – how the project will be implemented!		50
Company locality - Company based in the Eastern Cape - Company based in the Chris Hani District (certificate of rates and taxes issued by the relevant municipality, or copy of lease agreement as proof of local office)	· EC = 0 points · CHD = 10 points	10
Graphical information / product brochure on the proposed machine to be provided, with a list of the functionality the machine offers	Per product brochure to be included with tender response	20
Detailed information on how the bidder will provide a quality service to CHDA over the 12 month period, covering the following key aspects: 1) How the transition from the existing equipment to new equipment can be done so that there is minimal disruption to business activities and connectivity (4 points) 2) How the bidder will ensure that there is no disruption to agency activities should the machine break down, or encounter network / printing problems - i.e minimize downtime (4 points) 3) How the bidder will ensure that all users are able to operate the new equipment efficiently and safely for optimized performance (2 points) 4) How the bidder will ensure that the agency is prioritized in terms of technical callouts and emergency assistance given the remote locality of Queenstown (6 points) 5) How the bidder will approach the supply of paper and other print cartridges to ensure agency si not caught without these items. (2 points) 6) How the bidder will approach the allocation of toner for the rental machine, as well as the billing process for usage (2 points)	Per submission tables provided	20

The closing date and time for the submission of quotations is Thursday, 15 July 2021 @12hoo

Proposals/quotations must be emailed to kwanele@chda.org.za

Suppliers must take particular note of the following:

COMPULSORY SUBMISSION DOCUMENTS, EVEN IF THEY WERE SUBMITTED BEFORE;
Submit a copy of the National Treasury Central Supplier Database (CSD) registration summary report.
Service providers should also complete & submit the MBD 4 form to declare the interest of the Directors of the Company.
Submit the valid B-BBEE certificate
Submit a valid Tax Clearance Certificate /Pin
If a supplier is not a VAT vendor, VAT must not be included, otherwise all the prices must include VAT.

Evaluation criteria (Only applicable to quotations equal to/ above R 30 000.00)