BID NOTICE : EOI/01/20-21

BID NOTICE : EOI/01/20-21

BIDDERS:

BIDDERS	LOCALITY	B-BBEE LEVEL	RESPONSIVENESS
1. Qamata Trading and Projects T/A Mbala Security Services	EMLM	1	RESPONSIVE
2. Ithuba Security Services	BCMM	1	RESPONSIVE
3. Ibhubesi Lika Noni Security and Cleaning Services	SAKHISIZWE LM	1	RESPONSIVE
4. LL Security	BCMM	1	RESPONSIVE
5. XTM Business Solutions	EMLM	1	RESPONSIVE
6. World Focus 1818cc T/A SOV Security	EMLM	1	RESPONSIVE
7. Bubede Multi-Service JV Khangelani Security Services	EMLM	1	RESPONSIVE
8. PVZ Security and Cleaning Services	EMLM	1	RESPONSIVE
9. Meringata Security	BCMM	1	RESPONSIVE
10. Tyekana Protection and Cleaning (PTY) LTD	BCMM	1	RESPONSIVE
11. Reguard Solutions Security and Cleaning	ENGOBO LM	1	RESPONSIVE
12. Siyazu Security Services	BCMM	1	RESPONSIVE
13. Ngqutura Security Services	EMLM	1	RESPONSIVE
14. Uyabonwa Security Services	BIZANA LM	1	Non-responsive, non-compliant tax status and MBD9 not signed
15. Eko Kobra Protection JV Khanyosi Security	BCMM	N/A	Non-responsive, one CSD Submitted and Directors not listed on municipal account submitted and no lease attached

On the basis of highest functionality points scored, the following panellists for guarding and armed response as listed below;

Qamata Trading and Projects T/A Mbala Security Services
Reguard Solutions Security and Cleaning
Ibhubesi Lika Noni Security and Cleaning Services
LL Security
Tyekana Protection and Cleaning
XTM Business Solutions
World Focus 1818cc T/A SOV Security
Bubhede Multi-Service JV Khangelani Security Services
PVZ Security and Cleaning
Ngqutura Transport Services

All other security services disciplines did not meet the minimum functionality scoring of 70%.

EXPRESSION OF INTEREST NOTICE

CHDA, registered as the Chris Hani Development Agency, is a state – owned company (SOC) and is wholly owned by the Chris Hani District Municipality. The agency is in the process of establishing a Panel of suitable Security Services Providers for rendering a variety of security services. The Agency is therefore calling for the expression of interest from Security Services Providers who can be registered into the CHDA Panel for a period of 36 months according to the following details:

EOI REF: EOI/01/20-21

PANEL OF SECURITY SERVICES PROVIDERS

Required security services disciplines include –

Security guarding and armed response service;
Security alarm system installation and maintenance, alarm monitoring and armed response services;
CCTV camera systems installation and maintenance services;
Security biometrics systems installation and maintenance services; and
Other related corporate security services not covered above.

A maximum of ten service providers may be selected and appointed for rendering services for each of the above listed disciplines.

The selection processes will only be based on the Functionality capacity.

The detailed terms of reference and selection criteria are indicated in the Expression of Interest document.

No Briefing Session will be held.

Issuance of EOI Documents: Documents will be available as from Wednesday, 17 June 2020 and can be collected or emailed between 09:00am – 14:00pm from CHDA offices, Receptionists – Ms. Nombulelo Nyokana (Email: nombulelo@chda.org.za) and Ms. Ziyanda Msindwana (Email: ziyanda@chda.org.za), 15 Warner Street in Komani at a non- refundable cost of R 300.00 per document upon submission of a proof of deposit to the following bank account:

BANK : FNB

ACCOUNT HOLDER : Chris Hani Development Agency

ACCOUNT TYPE : Public Sector Account

ACCOUNT NUMBER : 62363654156

BRANCH : Queenstown

BRANCH CODE : 210920

REFERENCE : EOI/01/20-21/Applicant’s Name

PLEASE NOTE : The copy of the proof of EOI document payment must also be attached to the submitted document.

Inquiries:

All inquiries are to be addressed ONLY in writing to Mr. S. Singeni, SCM Manager through the following Email address: singeni@chda.org.za

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In addition to the above, the following minimum requirements must be noted:

The Security Services Providers must be registered with a professional / regulatory organization, e.g. Private Security Industry Regulatory Authority (PSIRA)
Expression of Interest (EOI) applicants must be submitted with a proof document indicating that the Bidder’s tax matters are in good standing, e.g. copy of a valid SARS Tax Compliance Status PIN document
All forms in the EOI application documents must be completed in full, as failure to do so may render the submission invalid, or result in disqualification
All applications and offered services rates are to hold good for a period of 90 days
All applicants to note that a Functionality assessment process will be undertaken for selection purposes. Applicants must meet a minimum score of 70 points or more in functionality assessment in order to qualify for Selection into the Panel.
Failure to meet the minimum score of 70 points or more in functionality assessment will result in the EOI application being considered non-responsive and therefore not considered for selection into the Panel of Security Services Providers
The Functionality Criteria will assess: Registration with professional / regulatory organization(s);the experience; the expertise; the Professional Indemnity Insurance cover &/or eligibility thereof and the location of the service provider that will have implications on the response time.
Only a maximum of ten (10) service providers may be selected and appointed into the Panel for each security services discipline for the period of 36 months.
The B-BBEE Status Level of Contributor points will be used when it is necessary for breaking any tie of Functionality Points during the Panel members Selection process (The bidder that has validly claimed the highest B-BBEE Status Level of Contributor points will be given the preferential advantage; however when the B-BBEE Status Level of Contributor points are also equal, the tie will be resolved by the drawing of lots).
- The copy of the B-BBEE Certificate or the Sworn Affidavit for B-BBEE Satus of contributor should be attached if the bidder claims preference points on MBD 6.1.
Standard annual services pricing rates will be negotiated with the selected security guarding services providers’ panel BUT for all other disciplines panels, quotations will be invited for each specific quantity and quality of required services and evaluated using the 80/20 preferential points system.
Applications should be submitted with a letter/certificate of good standing or latest statement of account for rates/ taxes and services issued by the relevant municipality or with the property lease agreement if the bidder is not directly liable for payment of municipal rates and charges or with the proof of address letter from the Ward Councilor only if the business is operating in a rural area that is not liable for payment of municipal rates and charges.
Applicants to note that EOI documents which are submitted late, incomplete, unsigned or submitted by fax or electronically, will not be accepted.

Completed EOI documents must be delivered in a sealed envelope, marked with the EOI reference details and description, into the Tender Box in Chris Hani Development Agency situated at 15 Warner Street, Komani, 5320, not later than Friday, 17^th July 2020, 11:00 am.

PLEASE NOTE:

The Bids / EOI documents will be opened in public through live streaming on the CHDA Face Book page & MS Teams immediately from 11:00 am on Friday, 17^th July 2020 to adhere / comply with Regulation 3 (Prevention and prohibition of gatherings) of the Regulations issued in terms of Section 27 (2) of the Disaster Management Act of 2002, Gazetted on 18 March 2020;
No bidders should physically attend a public opening gathering;
Bidders must view the bid public opening on the CHDA Face Book page & MS Teams.